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ACLEA's 54th Mid-Year Meeting in San Antonio - Sponsor/Exhibitor
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2/10/2018 to 2/12/2018
When: February 10 – 12, 2018
Where: Hyatt Regency Hill Country
9800 Hyatt Resort Drive
San Antonio, Texas  78251
United States

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ACLEA's 54th Mid-Year Meeting

Hyatt Regency Hill Country | San Antonio, Texas – U.S.A. | February 10 – 12, 2018

Download the PDF Registration Form

Join us in San Antonio for our 54th Mid-Year Meeting

The ACLEA Mid-Year Meeting is an intimate and exciting way to make long-lasting relationships that exponentially expand your business, with over 200 CLE professionals attending each year.

With members hailing from the U.S., Canada, and abroad, the continuing legal education professionals who attend this meeting include programming planners, editors, publication staff, executive directors, and other key decision makers from various state and provincial bars, national bars, local and specialty bars, and independent CLE companies. ACLEA attendees are loyal; over half have been to at least four ACLEA conferences and continue to come back!

The exhibit hall will be located in a high traffic area with both breakfast and break stations located nearby. The Saturday Welcome Reception will take place in the exhibit area with food, cocktails, and a relaxed atmosphere to encourage opportunities to engage with attendees. Exhibitors get more than six hours of time during the conference to connect and collaborate with future customers!

Elevate Your Exhibitor Profile

Be front and center with ACLEA attendees! We have a number of sponsorship opportunities and options this year, including hosting the meeting WiFi, providing branded hotel guest room keys, and a cocktail sponsorship. See below for the full list.

Exhibitor Schedule

Saturday, February 10

1:00 p.m. – 4:00 p.m.
Exhibitor Set-Up

5:15 p.m. – 6:30 p.m.
Welcome Reception

Sunday, February 11

8:00 a.m. – 9:30 a.m.
Networking Breakfast in Exhibit Hall

10:45 a.m. – 11:00 a.m.
Break in Exhibit Hall

12:00 p.m. – 12:15 p.m.
Break in Exhibit Hall

1:30 p.m. – 1:45 p.m.
Break in Exhibit Hall

2:45 p.m. – 3:15 p.m..
Break in Exhibit Hall

6:00 p.m. – 9:30 p.m.
Sunday Night Event: Everything’s Bigger in Texas!

Monday, February 12

7:30 a.m. – 9:00 a.m.
Networking Breakfast in Exhibit Hall

10:30 a.m. – 11:00 a.m.
Break in Exhibit Hall

12:00 p.m. – 12:15 p.m.
Break in Exhibit Hall

1:30 p.m. – 1:45 p.m.
Break in Exhibit Hall

2:45 p.m. – 3:00 p.m.
Break in Exhibit Hall

4:00 p.m. – 4:15 p.m.
Break in Exhibit Hall

5:30 p.m. – 7:30 p.m.
Exhibitor Tear-Down

Note: The show floor will remain open until 5:30 p.m. on Monday. Exhibitors are asked to tear down booths any time after 5:30 p.m. on Monday.


Each exhibit booth representative pass includes access to the meeting and online conference materials, plus admission to Saturday, Sunday, and Monday sessions, the Saturday reception, and the Sunday Night Event.The number of booth representative passes included with each exhibit/sponsor level can be found on page 3.

  • Additional booth representative passes can be purchased for $350 each.
  • CLE Boot Camp and SIG Lunches are seperately priced.

Each exhibit company will receive a packet on-site that includes an upcoming ACLEA event brochure, current attendee list, and an area map.

Exhibit Space

Each exhibit space includes one (1) 6’ table, a table linen, one chair, and a wastebasket. Electricity and internet will not be provided. We will send further information on how to purchase these items through the hotel. We expect exhibit space to sell quickly. All sponsorship options will be sold on a first-come, first-served basis.

Sponsorship Levels

*ACLEA member prices. Non-Members add $250 to all prices listed.
**Exhibitor — TWO Meetings includes 2018 Mid-Year Meeting and 2018 Annual Meeting.
*** Additional Booth Representative passes can be purchased for $350 each. Passes allow representatives access to any meal functions in the exhibit space Sun.-Mon., a ticket to the Sunday Night Event, access to online conference materials, and attendance at conference sessions Sat. - Mon.
****For the Mid-Year Meeting Only: Due to space limitations, each sponsorship level comes with ONE (1) exhibit table.

Exhibit Floor Diagram coming soon

Platinum, Silver and Gold sponsors can choose from one (1) option below.

ACLEA requests that high-resolution logos from all Platinum, Gold, and Silver sponsors be sent to


  1. Saturday Welcome Reception: Exclusive sponsor of the Saturday Welcome Reception event. Includes signage at each bar and food station. Sponsor may provide napkins and stir sticks.
  2. Sunday Night Event Sponsor:
    Exclusive sponsor of the Sunday evening event. Includes signage at the event venue, your company logo on the event tickets, and your company logo displayed at each of the food stations.


  1. Internet Sponsor: Provide free WiFi for all conference attendees. Includes a customizable log-in screen and customized company password.
  2. SOLD — Hotel Guest Room Key Sponsor: Exclusive sponsorship with company logo on all conference attendee room keys.
  3. Lanyards and Registration Badge Sponsor: Exclusive sponsorship and company name on all conference attendee name badges and lanyards.
  4. Cocktail Sponsor: Design a signature cocktail of your choice for the Saturday Welcome Reception. Sponsor may provide napkins and stir sticks.


  1. SOLD — Conference Notepads Sponsor: Exclusive sponsorship of meeting notepads. Includes logo on notepads.
  2. Conference Concierge Sponsor: Exclusive sponsor of the Conference Concierge (Info) Desk. Includes signage to be displayed at the desk through the duration of the event.
  3. Breakfast Sponsor: Exclusive sponsorship and company name on signage at the Sunday and Monday breakfasts.
  4. Break Beverage Sponsor: Ensure that conference attendees receive their morning or afternoon dose of caffeine during all Sunday and Monday exhibit breaks. Includes signage at the break.

Both members and nonmembers need to log in to register for events. If you are a member, login here. If you are a nonmember, you need to create a record in the system; we will require your first and last name, organization, email, username and password. Create a login here.

Online registration requires credit card payment; ACLEA accepts American Express, Visa and Mastercard. If you want to pay by check, please download the form here. Payment is required prior to the event. If you want to join or renew your membership, please do so here or log into your profile to renew. Then return to register for the event. These will be two separate transactions. You can pay for both by downloading forms.

Registration and attendance at, or participation at association events constitutes an agreement by the registrant to association’s use and distribution of the registrant's or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.


If you are not a member and would like to join to receive reduced conference rates, you may join here.

Cancellation Policy

Cancellation policy: All Exhibitor/Sponsor cancellations received by January 12, 2018 will receive a full refund; cancellations received between January 12 -19, 2018 will receive a 50% refund; cancellations received after January 19, 2018 will not receive a refund.