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ACLEA 2020 Mid-Year Meeting Registration Policies

ACLEA's 56th Mid-Year Meeting

ACLEA's 56th Mid-Year Meeting | January 24 – 26, 2020
Hyatt Regency Jacksonville Riverfront | Jacksonville, Florida – U.S.A.

ACLEA Registration Policies

Registration Information

Online registration requires credit card payment; ACLEA accepts American Express, Visa, Mastercard, and Discover. If you want to pay by check, please download the form here. Payment is required prior to the event. ACLEA will not allow participation in this event if there is an outstanding receivable to ACLEA.

To edit your registration, please contact ACLEA HQ at or (651) 366-6082.

Both members and nonmembers need to log in to register for events. If you are a member or have previously created an account on the ACLEA website, login here. If you are a nonmember, please create a guest account in the system; we will require your first and last name, organization, email, username and password.


If you are not a member and would like to join to receive reduced conference rates, please join here. To renew your membership and receive member rates, log into your profile, renew, then return to register for the event. These will be two separate transactions. You also have the option to pay for both by downloading forms.

Attendance Policies

Attendee Cancellation

To receive a registration refund, less a $50 processing fee, all cancellations must be received via this form by January 13, 2020 11:59 p.m. U.S. Eastern Time. No refunds will be granted thereafter. No-shows will not be refunded. Registrations can be transferred to another person within your organization with the same membership status by contacting

Conference Modification or Cancellation

ACLEA reserves the right to modify the course’s schedule or program as necessary. ACLEA also reserves the right to cancel this conference, in which case a full refund of the registration fee will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of ACLEA cancellation.

Data Privacy/GDPR

We host events throughout the year, including our annual conference, webinars, and trainings (collectively “events”). If you are a member and register for one of our events, we will access the information in your member account to provide you with information and services associated with the event. If you are not a member and you register for one of our events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the event. If you are a presenter at one of our events, we will collect information about you including your name, employer and contact information, and photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-event information including details on upcoming events you may be interested in. Your contact information may be shared via an event mobile app or attendee list as part of your participation in the event. Your hotel reservation information may be shared between ACLEA and the hotel.

PCI Compliance

Please do not email forms with credit card information. To protect your data and to comply with PCI standards, the ACLEA office will not accept emailed credit card information.

Photo/Audio/Video Release

Registration for or attendance at this event acknowledges consent to be recorded or photographed. We reserve the right to use any photograph/video taken at our events, without the expressed written permission of those included within the photograph/video. We may use the photograph/video in publications or other media material produced, used or contracted including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, etc. To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.

Guest Attendance Policy

All conference activities (including educational sessions, meal functions, exhibit hall, etc.) are exclusively reserved for conference attendees. Non-registered guests (including children, family members, colleagues, etc.) are not allowed in the conference areas. Badges provided at registration are required for entrance into all functions and will be strictly enforced.

Spouse/Guest Fee

ACLEA has a spouse/guest fee for attendance at ACLEA meetings by those not eligible for ACLEA membership. This is a restricted fee intended for family members. Any spouse/guest who is interested in networking with other spouses/guests as well as friends in ACLEA may pay a fee to cover the costs of food and beverages. This $250 fee includes admission to Saturday and Sunday sessions; breakfast and break food each day and Saturday’s evening reception. This benefit is extended only to those spouse/ guests who are not eligible for ACLEA membership. ANYONE CONSULTING WITH, OR EMPLOYED BY, AN ORGANIZATION ELIGIBLE FOR MEMBERSHIP IN ACLEA IS NOT ELIGIBLE FOR THIS FEE.

Code of Conduct

ACLEA Event Code of Conduct

The ACLEA leadership and staff are committed to providing a vibrant learning environment at all of our events, welcoming people from as many diverse backgrounds as possible. We expect our events to be a respectful, harassment-free environment for people of all races, gender and trans statuses, sexual orientation, ability, nationality, ethnicity, socioeconomic status and beliefs.

We’re grateful that our community is positive, friendly and supportive of one another — it’s what makes our events such a draw each year.

In that spirit, the staff, supporters, volunteers, attendees and speakers at ACLEA events are expected to:

  • Exercise consideration and respect in your speech and actions.
  • Keep conversations professional, respectful and consider other parties’ points of view. In short, don’t make it personal. Passionate conversations are part of solving problems. Disagreements happen all the time, and are necessary to consider difficult questions.
  • Remember that the boundaries of good taste, humor, personal space and physical interaction differ from person to person; if you sense someone feels uncomfortable — whether they explicitly state it or not — be respectful of those boundaries.
  • Refrain from demeaning, discriminatory or harassing behavior. Harassment and inappropriate behavior may include, but are not limited to:
    • Sexist, racist, homophobic, transphobic or otherwise discriminatory jokes or language physical intimidation, stalking or following sustained disruption of talks or events.
    • Posting or displaying sexually explicit or violent material; if for any reason you may need this material for an educational session, please contact ACLEA staff first and we can discuss how to give an appropriate warning to participants.
    • Unwelcome sexual attention. This includes sexualized comments or jokes; inappropriate touching, groping and unwelcomed sexual advances.
    • Advocating for, or encouraging, any of the above behavior.

Be mindful of your surroundings and of your fellow participants. Alert emergency services if you notice what you assess to be a dangerous situation or someone in distress. For other violations of this Code of Conduct, you can email Laurie Krueger at

ACLEA Exhibitor Policy

  1. Any person or organization, including ACLEA members, that wishes to sell a service or product to ACLEA members at ACLEA meetings must apply for exhibitor status and pay the required exhibitor fees and hotel costs, if any.
    Non-exhibitors are prohibited from doing any selling in the exhibit hall or at any ACLEA-sponsored sessions or events.
  2. Registration: Exhibitors will not be authorized to attend any ACLEA seminars, committee meetings, or business meetings unless they have registered to attend the associated Annual or Midyear Meeting as either an attendee or an exhibitor representative.
  3. Exhibitor Booth Regulations:
    a. Exhibitors shall set up only in locations where assigned.
    b. Exhibitors shall not set up prior to the assigned commencement time.
    c. Exhibitors shall not assign, sublet, or share the whole or any part of the space allotted to them.
    d. Exhibitors’ displays shall not be placed in such manner as to interfere with other exhibits. Nothing shall be displayed beyond the assigned booth space.
  4. Associated Exhibitor Events:
    a. Corporate suites reserved for the purpose of entertaining attendees are prohibited without the express written consent of ACLEA.
    b. Events sponsored by exhibitors must be scheduled so as not to compete with ACLEAsponsored events or sessions.
  5. Registered Attendees List: Exhibitors will receive a list of all the registered attendees for the Annual or Midyear Meeting they are exhibiting at. The list will be provided in electronic format in advance of the meeting. The list will include each registered attendee’s name, organization, and city. ACLEA does not provide registered attendees’ email addresses. ACLEA will not provide separate lists of breakout session attendees.
  6. Dispute Resolution: ACLEA will not intercede in disputes between:
    (1) an ACLEA member and a vendor; or
    (2) a hotel and a vendor.
  7. ACLEA reserves the right to decline, for any reason, a vendor’s application to exhibit.

Approved: 2019-12-11