• How To Enter Checklist
• General Rules
• Attachments
• Tips
• Policy on Entries by Organizations with which Awards Committee Members Are Affiliated

How to Enter Checklist

Complete the online entry form for the appropriate category and upload the completed entry packet.

Entry packets should include the following:

• Cover sheet listing all the contents of your packet
• 1‐2‐page project description (description for winning entries will posted online) no longer than 500 words, double spaced, noting how the project meets each of the criteria; include concrete factual support that avoids promotional language.
• All entries must be submitted in electronic format.
• Optional: Additional material to help the judges assess your entry (depending on the category and the nature of your project; items may include a course manual, evaluation summaries, audio or video highlights (no more than 15 minutes), URLs, etc.

General Rules

• Entries are due by deadline on top of entry form (no extensions). Please make sure your entry will arrive well before the deadline.
• Include all items in the “How to Enter Checklist.”
• Completed projects with a release date of the current or prior calendar year are eligible (i.e., for the 2024 awards, a release date of 2023 or 2024. (“Completed” means book has been published, seminar held, etc.)
• Winning projects from previous years may not be resubmitted.
• Each project may be submitted in only one category.
• Each organization may submit only one entry in each category.
• Only ACLEA members are eligible to submit an entry.
• Subcommittees reserve the right to grant fewer than two awards in any category.
• Please check all hyperlinks included in your entry to ensure that they are not password protected and link directly to the video or material or podcast, etc.

Attachments

• Please submit attachments via one of the following methods: 

1. If you have a Gmail account, simply attach them to the entry form: https://forms.gle/HWLtUjq6YoBGVw5k7
2. If you don't have a Gmail account and your attachments are smaller than 50MB, please email them directly to acleaawards@gmail.com ; or 
3. If you don't have a Gmail account and your attachments are larger than 50MB, please email Alexandra Wong at  awong@lso.ca  for assistance.

Tips

• The categories may overlap. Use some strategy to choose the one to enter. If you are unsure whether a project is appropriate to a category, consult the committee co‐chairs before submitting your entry. If you submit your project in a category for which it is ineligible, you will not have an opportunity to resubmit it in an appropriate category after the deadline.
• Prepare a packet of information that gives a good picture of the nature of the project in as accessible a manner as possible.
• The project description should be written by someone involved in developing the project and specifically address each of the criteria.
• If you don’t receive confirmation that your entry was received, a quick follow up email to the committee chairs at acleaawards@gmail.com to confirm is a good idea.
• While only ACLEA members are eligible to enter, an entry need not have been the personal project of the person submitting it. Awards are given to organizations, not individuals.

Questions:

Contact ACLEA’s Best Awards Program Chair

Amber Schumacher aschumacher@cobar.org
Alexandra Wong awong@lso.ca

Policy on Entries by Organizations with which Awards Committee Members Are Affiliated

Members of awards subcommittees are required to recuse themselves from evaluating entries submitted by their own organizations. Other members of the subcommittee should take special care to be objective when an entry from a colleague organization is being considered. Where appropriate, awards subcommittee members also recuse themselves from considering entries from organizations with which they have been recently associated.